Having a destination wedding is the perfect way to make your special day
even more special. While bringing a destination into the picture can make the
wedding planning process a bit more complex, it shouldn’t scare you from booking
the wedding of your dreams! If Castle Ladyhawke is on your list of potential
locations, here are a few things worth considering as you continue to explore the
possibilities.

 1. Time and Place

Choosing the right date and location are two crucial details in the planning process for many reasons. Besides choosing a beautiful venue that you and your significant other truly love, you want to ensure your guests can attend, the weather is ideal, and that the venue offers the amenities you and your guests need. Most importantly, you don’t want your date and venue to get booked by someone else! If Castle Ladyhawke caught your eye but you’re still narrowing down a date, contact our team to find out what dates are available. Or if you’ve already decided on a date, you can request a custom proposal and lock it in!

Photo by Jeremy Sasser

2. Take a Planning Trip

Seeing pictures and reading descriptions of a venue often isn’t enough to convince you to book your big day there, and that’s okay! Taking a planning trip is a highly recommended part of the destination wedding planning process so that you and yours can get a taste of what the venue and its surrounding area has to offer. Castle Ladyhawke offers Wedding Discovery Packages that include a one night, two day stay at Bear Lake Reserve, access to all of BLR’s amenities, and a personalized tour of Castle Ladyhawke. As an added bonus, the cost of the Discovery Package is applied to your wedding if you book with Castle Ladyhawke. In other words, you basically receive a complimentary stay for coming to book in person! However, if you’re not able to travel, don’t worry. Our team is happy to set up planning meetings via Zoom and show you around.

3. Accommodations for You and Guests

Having a great place for you and your guests to stay can make the experience that much more memorable, and Castle Ladyhawke has it all covered. Five minutes away from the Castle sits Bear Lake Reserve, a gated community that offers beautiful lodging options and plenty of amenities and activities to enjoy. Through our partnership with Bear Lake Reserve, we’re able to offer discounted rates for you and your guests. When you book your wedding at Castle Ladyhawke, you’ll be connected to Bear Lake Reserve’s Lodging Specialist, Makenzie. She’ll be able to walk you through the process to ensure you and all your guests are taken care of.  

4. Catering and Vendors

The reception dinner is a focal point of many weddings, so it’s crucial to book the right caterer to ensure you and your guests get to enjoy a meal you’ll remember. This is even more important with destination weddings because the chances are high that you’ll need to book a caterer in the area who is familiar with the venue. Otherwise, your wedding could become a test run for a less familiar caterer! For this reason, Castle Ladyhawke highly recommends booking our in-house catering partner Chef Johannes Klapdohr. This helps us ensure that you and your guests receive the best experience possible.

5. Communication with Guests and Planners

This is probably the most important aspect of the entire process. Weddings are a very special one-time event, so it’s imperative that everybody involved is on the same page and communicating clearly with each other. The best way to ensure this is to trust an experienced wedding planner. Castle Ladyhawke does require that you hire a wedding planner for day of event management at a minimum, but our list of recommended wedding planners offer various packages depending on your needs. While you may be tempted to get a better deal by entrusting a relative or friend with the planning, this isn’t ideal. Let them enjoy being a guest and let the professionals do the heavy lifting! If they do feel so inclined to help however, perhaps you could task them with setting up a wedding website. TheKnot and WeddingWire are popular options that make it easy to add invitations, upload photos, and add links to maps, instructions, and itineraries for your guests!

Every happy couple deserves the wedding of their dreams but, as our Castle Director Jessica says, planning a dream wedding is like taking on a part time job. That job becomes further complicated when planning an event at such a unique venue. That’s exactly why Castle Ladyhawke has a team of professionals ready to help you and yours make every aspect of your special day memorable. We hope to see you soon!